It is never easy to write meeting minutes, especially if there are a lot of attendees. If all of them had something to say, you have to record all those, right? It is for a situation like this that Shaparency came up with a meeting minutes software.
As the software automates almost all aspects for you, you just need to take short notes during the meeting. After the meeting, it creates professional meeting minutes as well as fill the meeting task in your place. You can just check and verify the written meeting minutes afterward and edit whatever needs to be changed then save.
With this meeting minutes software, you can concentrate on the actual meeting. After the meeting, you can just use the software to write the meeting minutes. It removes the need for you to sit down and write it in Microsoft Word, proofread and create an email to send every participant.
Meeting Minutes Software Provides Templates
Shaparency created this software for meetings to have their separate workspace, where you can gather all the data you need. The data is then converted into an agenda and/or meeting minutes. Also, your pre-meeting agenda will be the basis for the notes and tasks assigned.
For your convenience, the meeting minutes software stores several templates that are ideal for board meetings, management team meeting agenda, staff agenda, rotary meeting agenda, sales meeting agenda and many others. Do you need personalized meeting minutes? No problem! There’s a create your own template that you can easily customize to your needs.
Meeting Minutes Software Other Features
Shaparency’s meeting minutes software also has these features:
- Automation – The Shaparency software supports the automation of meeting minutes formatting. For the short notes you entered during the meeting, the software creates the minutes and furnishes a copy to the participants.
- Task Management – Meetings result in tasks that you need to follow up on. For easy assignment of tasks, the meeting minutes software enables you to link uncompleted tasks from the previous meeting to the next meeting. This allows you to ensure that all meetings are completed and up-to-date.
- Attachments – Easy attachment of files including reports, a spreadsheet or a design, etc. to your meeting. Removes confusion by allowing you to attach the correct copy or download it directly from the meeting minutes you emailed to them.
- Co mmenting/Collaboration –Any meeting participant can either comment by responding to the email notification or update the tasks on the software itself. You won’t even have to have an account to do that. However, a free account is available for you and enables you to access and contribute to the meeting workspace.
- Option to copy from Google Calendar and Outlook – Allows you to copy the title, date, time and location, list of attendees, etc. from some popular task management tools such as Google Calendar, iCal or Outlook. No typing needed, just purely automated.